50 FREE Newsletter Templates for Work, School and Classroom
What does a business, church, government agency, club, NGO, and a school have in common? All these institutions need to communicate effectively with their members and stakeholders as well as engage them in regular activities. This can be done by disseminating information to all the related parties of the institution. There are many ways and mediums through which this information could be circulated, however, the use of newsletter for this purpose is most prevalent.
A newsletter is generally about one main topic that is published and distributed regularly. Historically, the origin of newsletters cannot be pin pointed to just one country or culture. However, the oldest newsletter dates back to 59 BCE in Rome and China. These hand-written newsletters were used to inform the literate adults of about the latest happenings in the city. After the fall of Rome, publishing of newsletters also ceased, only to become common again in the west during the early Renaissance. During the industrial revolution, the printing of newsletters became mechanized and was commercialized. Finally, around a decade ago, as digital media started to become the dominant medium of consuming content, printing of newsletters declined and are now distributed electronically.
Newsletters are a great way for institutions to organize the important information in one place. These can then be published or circulated electronically via email to the relevant people — business clients, donators to the NGO, or students and parents of the school, etc. In schools, one could observe that newsletters play a vital role in keeping parents as well as students informed about the developments and events taking place in school as well as encourages students to participate in extracurricular activities so that their accomplishments can be showcased in the school’s newsletter.
A newsletter published by the school must be interesting enough to ensure that it is read both by parents as well by the students. If you take a look at some newsletter samples, you might get a feeling that creating one will scoop out your significant amount of time. Well, that’s only the case when you do not have the right template available on hand.
In order to simplify the process of creating a newsletter and to make things easy for you, we have curated a wide variety of newsletter templates on our website that you can use for creating your next school newsletter!
School Newsletters as a Communication Tool
Teachers interact with student on a daily basis but there is a huge gap or we can call it information barrier/asymmetry between parents and teachers. Although they may ask for their child’s progress report on a regular basis, however, most of the happenings and small-scale events held in school often do not get communicated to the parents. Newsletter serves as a vehicle for reducing this information barrier. A newsletter by a school must be published on a monthly basis to report any awards or achievements that the students have achieved in competitions also it can be used to communicate the information regarding any future events that will soon be hosted by the school.
Where to Collect Information for the Newsletter From?
That’s the most mind boggling part that every person responsible for writing content in the newsletter will face. By the way, you’ll truly realize and appreciate the importance of information in this process.
So, where to collect it from? First of all, always try to keep a note of the success stories discussed in the daily morning announcement in your school. Secondly, do visit your school office before drafting your newsletter to grab hold of the information regarding the important events scheduled in the following month. Finally, ask your school’s relevant department for the pictures of events and competitions in which your school participated and seek permission to include these photographs in the school newsletter.
Look for an Editor of Your School’s Newsletter
You are appointing a student, who has won numerous championships in essay writing competitions, as the writer of your school’s newsletter. Well that’s great! But guess what? You still need someone to edit and proofread his/her work. It is possible that the writer may have made some mistakes that will, if published and read by others, will harm your school’s image in the minds and eyes of readers. So, before you forward the prototype newsletter to the publisher, toss it on the editor’s desk first.
Follow the KISS Principle
Before you turn romantic let us first explain you what KISS principle means. KISS is an acronym for ‘Keep It Simple Stupid’ which is mostly used to emphasize that most things work well when they are kept simple, rather than stuffed with complexities.
Your school newsletter is not a newspaper so no need to write lengthy articles in it because it won’t be read. You should strictly adhere to the ‘Keep It Simple Stupid’ (KISS) principle and include only the relevant compressed information in the newsletter to maximize your readership and give your readers a general overview as to what is happening in your school.
Digital or Printed?
The question is irrelevant. The age of printed newsletters is long gone. Now it’s the digital age. Parents, students, teachers everyone has smartphones and tablets. In a study conducted by Nielson Norman Group, around 90% of the people surveyed like to receive e-newsletter via email. This clearly shows the popularity of e-newsletter among the masses.
Also, it will take less time and, of course, less cost to forward the e-newsletter to every student and their parents via email. You can also simply upload it on your schools website from where it could be downloaded and read by anyone interested.
The Principal’s Remarks
Unless you are a swagger with bad attitude of challenging authorities, who can afford a bitter relationship with school principal, you should include your principal’s remarks on the first page of the newsletter. Request your principal at least one week in advance for his/her comments so that he/she has enough time out of the busy schedule to write a note or remark that would be read by students as well as parents. Believe us, don’t even try to ditch the principal’s remarks, or you’ll find yourself in hot waters.